Privacy Policy
How we handle the information you share with us.
Last updated: June 2026
1. Introduction
Capital Expo Festival (“we,” “us,” or “the Festival”) is a 501(c)(3) nonprofit organization. This Privacy Policy explains what information we collect through our website at kyexpo.com (the “Site”), how we use it, and the choices you have. By using the Site, you agree to this policy.
2. Information We Collect
We only collect information you choose to provide and basic technical data needed to run the Site:
- Information you submit through forms. When you fill out a vendor application, sponsorship form, or contact form, we collect the details you enter — such as your name, business or organization name, email address, phone number, mailing address, and any message or application details you provide.
- Standard website data. Like most websites, our Site automatically collects basic technical information such as your browser type, device, and general usage patterns through standard analytics. This helps us understand how the Site is used and improve it.
3. Payments
We do not collect or store your payment card or bank details on this Site. Sponsorship and vendor payments are processed through third-party services such as PayPal, or accepted by check. When you pay through PayPal, your payment information is handled directly by PayPal under its own privacy policy. We recommend reviewing PayPal’s privacy practices before completing a payment.
4. How We Use Your Information
We use the information you provide to:
- Process and respond to vendor applications, sponsorship requests, and general inquiries
- Communicate with you about your application, booth, sponsorship, or question
- Send confirmations, receipts, and festival-related details you’ve requested
- Operate, maintain, and improve the Site
We do not sell or rent your personal information to anyone.
5. Cookies & Analytics
The Site may use cookies and similar technologies to remember your preferences and to gather anonymous, aggregated usage statistics. You can disable cookies in your browser settings, though some parts of the Site may not work as well without them.
6. How We Share Information
We share your information only as needed to operate the festival and the Site — for example, with service providers who help us run forms, hosting, email, or payments (such as PayPal). We may also disclose information if required by law. We do not sell your personal information.
7. Data Retention
We keep application, sponsorship, and contact information only as long as needed to carry out the purposes described in this policy, or as required for our nonprofit recordkeeping and legal obligations.
8. Children’s Privacy
The Site is intended for a general audience and is not directed at children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us information, please contact us and we will remove it.
9. Third-Party Links
Our Site links to third-party websites, including sponsor sites and payment providers. We are not responsible for the privacy practices or content of those sites. Please review their policies separately.
10. Your Choices
You may contact us at any time to ask what information we have about you, to correct it, or to request that we delete it, subject to any recordkeeping we’re required to maintain. You can also choose not to submit forms or to decline cookies through your browser.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Changes are effective when posted on this page. Your continued use of the Site after changes are posted means you accept the updated policy.
12. Contact Us
Questions about this Privacy Policy or your information? Email us at capitalexpoky@gmail.com or write to Capital Expo Festival, PO Box 714, Frankfort, KY 40602.